Call for Abstracts Late-breaking abstract submission

June 5-23, 2017
Submit an Abstract


Late-breaking Abstract Submission

The regular guidelines and policies of the WCUME 2017 Call for Abstracts apply. The following policies apply specifically for the Late-breaking Abstract Submission:

  • Definition of late-breaking abstract:
    It is anticipated that the compilation of these abstracts is made possible by studies recently completed. They are intended to represent the very latest developments in the field.
  • Abstract submitters must be registered and paid by June 30, 2017.
  • The organizers will do their best to provide acceptance or decline of the late-breaking abstracts on June 28, 2017.

Abstract Submission Guidelines

  • All abstracts must be submitted electronically through the Congress abstract submission website.
  • Abstracts will be accepted in English only.
  • There is no fee for submitting an abstract.
  • There are no limitations on the number of abstracts that an individual can submit. However, one individual can only present a maximum of 2 abstract (independent of the format) during the entire Congress. If you have more than 2 abstracts accepted, you will be obliged to identify alternate presenters for any abstract above the first two.
  • The abstract text body is limited to 3,000 characters (Approx. 500 words) including spaces.
  • Abstracts accepted for presentation will be published electronically in the web app of the congress. Abstracts not accepted for presentation or if the presenter is not officially registered to the Congress by the June 30 deadline will not be published. Abstracts may also be posted prior to the Congress on the detailed program section of the Congress website.
  • Disclosure: abstract submitter and presenter are required to disclose any conflict of interest.
  • Ensure that all co-authors approve of the abstract submission, publication, and potential presentation. Abstracts cannot be changed or withdrawn after May 4, 2017. Once the abstract has been scored by reviewers, no change in the body of the abstract will be accepted.
  • Abstract submitters must consent to the Policies of Abstract Submission.

Policies for Abstract Submission

Copyright Policy

Abstracts should not include libelous or defamatory content. Material presented in abstracts should not violate any copyright laws. All reproduction costs charged by the copyright holder must be borne by the author.

Resubmission Policy

An abstract which has been previously published or presented at a national, regional or international meeting can only be submitted provided that there are new methods, findings, updated information or other valid reasons for submitting.

If preliminary or partial data have been published or presented previously, the submitting author will be required to provide details of the publication or presentation, along with a justification of why the abstract merits consideration for WCUME 2017 This information will be considered by the Scientific Program Committee when making final decisions.

If the author neglects to provide these required details and justification, or if evidence of previous publication or presentation is found, the abstract will be rejected.


The Congress organizers regard plagiarism as serious professional misconduct. All abstracts are screened for plagiarism and when identified, the abstract and any other abstracts submitted by the same author are rejected. In addition, the submitting author’s profile will also be cancelled.

Ethical Research Declaration

The congress supports only research that has been conducted according to the protocol approved by the institutional or local committee on ethics in human investigation. Where no such committee exists, the research should have been conducted in accordance with the principles of the Declaration of Helsinki of World Medical Association. The WCUME 2017 Scientific Program Committee may enquire further into ethical aspects when evaluating the abstracts.

Congress Embargo Policy

WCUME 2017 does not impose an embargo policy. Submitters should be aware that titles will be published as of July 2017.

Rule of Two

Each presenting author may present a maximum of two abstracts at the congress independent of the presentation type. (2 orals or 2 posters or 1 oral + 1 poster). The number of submissions is however not limited.

Should an author have more than two abstracts accepted for presentation, a co-author must be named as presenting author for one or more abstracts.

Abstract Submission Process

User Profile

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Before submitting an abstract, the submitter must create a User Profile. After an abstract has been created, modifications can be made until the submission deadline. There is no limit on the number of abstract submissions from any one individual. However, one submitter can present maximum 2 orals or maximum 2 posters, for a total of 2 presentations in the Congress.

The final deadline to submit the abstract(s) is May 4, 2017. Abstracts will not be able to be submitted after this date. The submitting author will receive notification of acceptance by June 8, 2017. At the time of the confirmation of acceptance of your abstract, presenters will be requested to register for the congress. Presenters must confirm their acceptance and register by June 30, 2017.

Important Dates
January 16, 2017 Abstract submission opens
January 16, 2017 Congress registration opens
May 4, 2017 Abstract submission deadline
June 8, 2017 Communication to authors on approved / rejected abstracts
June 30, 2017 Deadline for presenter registration and RSVP

Choosing a Topic

During the submission process, you will be asked to select one theme category for your abstract. The theme category is the general heading under which the abstract will be reviewed and later published in the congress materials if accepted. The theme category which best describes the subject of the abstract should be chosen.

  • point of care ultrasound
  • introduction of ultrasound in medical education for nontraditional users
  • novel approaches and methods to introduce ultrasound in the medical education curriculum
  • impact of ultrasound introduction in medical education and patient outcome
  • role of ultrasound in changing patient management in primary care
  • ultrasound simulation
  • other

Choosing preferred presentation type or format

During the submission process, you will be asked to select a presentation preference. Below are the types of presentation formats available.

  • Oral presentation (within general scientific sessions or symposia)
    The scheduled time for each oral presentation is 15 minutes, including 3 minutes discussion.
  • Poster presentation
    Posters will be gathered, numbered and listed according to the congress topics. Authors must be present in the poster area to discuss their posters during the poster reception and when possible during break times. Detailed information will be sent with the acceptance letter.

Important note to remember when submitting your abstract:

We strongly recommend for the presenter to also be the corresponding author as any re-assignments of papers after acceptance can only be made if the person being assigned to is registered and paid to attend the congress.

Abstract structure

Research-focused abstracts in all themes should be structured chronologically in four sections:

  • Introduction: clarifies the motivation for the research presented.
  • Materials/Methods: provides sufficient detail for others to reproduce what is studied in the research project.
  • Results: presents and discusses the results.
  • Conclusion: presents the outcome of the work by interpreting the findings and by relating these findings to the motivation stated in the Introduction. Explain the significance of your findings / outcomes and future implications of the results.

Non-research related abstracts must not adhere to this structure.